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PSCA 51st Annual Survey of Profit Sharing and 401k plans
 

FOR IMMEDIATE RELEASE
 

PSCA RELEASES ANSWERS TO FREQUENTLY ASKED QUESTIONS ABOUT LOCK-OUT PERIODS

1/21/2002
 
PRESS CONTACT:
Profit Sharing / 401k Council of America
David Wray
20 North Wacker Drive
Suite 3700
Chicago, IL 60606
P: (312) 419-1863
F: (312) 419-1864
davidw@psca.org
http://www.psca.org
 
 

CHICAGO (January 21, 2002) - The Profit Sharing/401(k) Council of America (PSCA) is pleased to provide answers to the most frequently asked questions about defined contribution transaction suspension periods, also know as blackout periods and lockouts. The Q&A's will answer questions about the purpose, operation and frequency of transaction suspension periods. "The lockout of Enron employees from their retirement plan has raised many questions," said David Wray, PSCA's President. "We hope the following Q&A's will help."

FREQUENTLY ASKED QUESTIONS ABOUT TRANSACTION SUSPENSION PERIODS

What is a transaction suspension period, or "lock-out"?
The period of time during a change in recordkeepers (who also may be fund managers) in which no participant financial transactions (e.g. , transfers among investment options, in-service withdrawals, loans, or final distributions) are allowed. Employers switch recordkeepers to lower costs and improve plan features for participants by, for example, adding on-line features, adding more or different investment options, and shortening the interval in which a participant may change investment or contribution decisions from quarterly or monthly to daily.

Why do recordkeepers impose transaction suspension periods?
The old recordkeeper suspends financial transactions during the transition period to allow adequate time to (1) perform a final reconciliation of participant records and plan assets, and (2) provide the participant records to the new recordkeeper. The new recordkeeper imposes a suspension to allow adequate time to build participant accounts on its system and verify their accuracy.

Why do recordkeepers suspend financial transactions during the transition period?
Financial transactions are suspended so the transition of participant accounts and assets is not a "moving target". For example, the new recordkeeper needs information about outstanding participant loans to properly establish participants' accounts. If a participant is allowed to take a new loan after that information is conveyed to the new recordkeeper, the participant's account will be inaccurate when established by the new recordkeeper.

What determines the duration of a transaction suspension period?
There are numerous reasons for this on each side. For the prior recordkeeper: (1) it takes time to reconcile the participant records to assets; and (2) it takes time to produce an electronic file of the records, with participant demographic data as well as account balance information. For the new recordkeeper: (1) it takes time to build participant records on the new recordkeeper's system; and (2) it takes time to verify and reconcile plan assets to participants' records. Depending on a myriad of factors, these tasks can be extremely complex and time-consuming. A suspension period can last from a few days to more than a month.

What happens to existing investments during the transition period?
Assets in participant directed plans usually remain invested throughout the transition period in accordance with participant directions given before the transition period begins. On occasion, plan assets are transferred into a money market or other "safe" fund during the transition.

What happens to new contributions during the transition period?
Throughout the transition period new contributions are invested in accordance with the participant's investment selection.

How commonplace are transaction suspension periods?
Approximately 24,000 plans converted to new recordkeepers in 2001, according to Retirement Resources, Inc. This figure represents 6.8 percent of all plans. Based on this 2001 data, any one plan would, on average, change recordkeepers once every 14.7 years.

 
***About the Profit Sharing/401k Council of America***
 

The Profit Sharing/401(k) Council of America (PSCA), a national non-profit association of 1,200 companies and their 6 million employees, advocates increased retirement security through profit sharing, 401(k) and related defined contribution programs to federal policymakers and makes practical assistance with profit sharing and 401(k) plan design, administration, investment, compliance and communication available to its members. PSCA, established in 1947, is based on the principle that “defined contribution partnership in the workplace fits today’s reality.” PSCA's services are tailored to meet the needs of both large and small companies with members ranging in size from Fortune 100 firms to small, entrepreneurial businesses.

 
 

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Profit Sharing / 401k Council of America
20 North Wacker Drive, Suite 3700, Chicago, Illinois 60606
Tel: (312) 419-1863 • Fax: (312) 419-1864 • psca@psca.org

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