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Privacy Policy

The American Retirement Association and its member organizations - ASPPA, ASEA, NAPA NTSA, PSCA - respect individual privacy and values the confidence of our members, industry participants and others who engage with us. This Privacy Policy sets out the privacy principles that we follow with respect to the collection, use, and disclosure of your information.

Please read this entire Privacy Policy before using the Association’s websites or submitting information to us.

If you have any questions regarding our Privacy Policy and our practices regarding information that you provide to us, please contact:

American Retirement Association
Attn: Privacy Policy
4401 N. Fairfax Drive, Suite 600
Arlington, VA 22203
Email: [email protected]

Our Mission

The American Retirement Association is comprised of five premier retirement industry associations: the American Society of Pension Professionals & Actuaries (ASPPA), the American Society of Enrolled Actuaries (ASEA), the National Association of Plan Advisors (NAPA), the National Tax-deferred Savings Association (NTSA), and the Plan Sponsor Council of America (PSCA).

The American Retirement Association is a non-profit professional organization with two major goals: to educate all retirement plan and benefits professionals, and to create a framework of policy that gives every working American the ability to have a comfortable retirement.

As such, any information we collect serves to further our mission, including but not limited to the following:

  • Providing relevant information to our potential members, active members, constituents, and the public
  • Responding to inquiries relating to the Association
  • Promoting Association events, programs, and activities
  • Performing our contractual obligations with members, sponsors, attendees at our events, subscribers of our publications and users of our products and services
  • Administering and managing our educational programs
  • Advocating for the industries and interests that we serve

Information We Collect

You can access some areas of our websites without submitting any information to us. However, if you wish to access certain additional content available on the websites or participate in some of the Association’s activities, we may ask that you provide us personal data/personally identifiable information. For example, we may collect personal information when you contact us, create an account, sign up for membership, register for an event, purchase a product, submit a form, or subscribe to our publications.

Personal Data That You Voluntarily Provide To Us. The types of personal data we collect vary based on the programs, services, and products you wish to engage in, but it generally includes your name, business affiliation and contact information, telephone number, email address, postal address, and credit card information.

Profile on Website: When you create a profile on our website, we will collect the information that you elect to upload to your profile. This may include your biography, photo, personal demographics and preferences, and additional company information. You should consider whether you wish to submit personal data and tailor any content you submit appropriately.

Association Membership Directory: Members of ASPPA have access to an online directory to search for other members in the organization. Access is limited to ASPPA members. If you prefer that your contact information not be displayed in the directory, please email ASPPA Customer Care at [email protected]. Users of the Membership Directory must adhere to our Terms of Use.

Information Received from Other Sources. We may receive information about you from publicly available and third-party databases or services that provide information about businesspeople and companies and combine this data with information we already have about you. This helps us to update, expand and analyze our records, identify new potential members, and provide products and services that may be of interest to you.

The Association maintains a data retention policy that governs the retention period of the Association’s records. It is the Association’s general policy to keep your personal data for a period of 7 years following your last contact with us, or your last business transaction with the Association. Notwithstanding the foregoing, the Association may keep your personal data for a longer period as required by law or as needed in legal proceedings or to fulfill our legitimate interest.

Automatically Collected Data. When you visit the website, we collect and store certain other information automatically that may not identify you personally, such as:

  • Internet Protocol (IP) addresses (an IP address is a number that is automatically assigned to the computer you are using whenever you access the Internet)
  • Types of browsers and operating systems used to access our website
  • Dates and times the website was accessed
  • The pages and links on our website that were accessed

We use the foregoing information in the form of summary statistics to help us make our website more useful to our visitors, such as assessing what information is of most and least interest.

How We Use Information

We will use the information you provide to us in order to carry out the Association’s mission and relevant programs and activities, to fulfill our contractual obligations, and for internal use (by Association staff, board/committee members, and consultants) such as evaluating our services and offerings, studying trends, and understanding membership patterns.

In order to execute our standard business operations, your personal information may be used by a company acting as an agent/vendor of the Association for operational support purposes and fulfillment of our services. Our selected agents/vendors are required to process personal information on behalf of the Association according to the contracted scope of services, and are prohibited from using personal information for their promotional use.

There may be times when we share de-identified, aggregate information - such as the number of hits per webpage - with our advertisers, sponsors, and other third parties in an effort to customize or enhance the content and advertising on the website for our users.

How We Share and Disclose Information

We do not share, sell, or rent information to any third-party processors for their promotional use or for marketing purposes, except in some circumstances described below:

Association Conference/Event/Education Participants: For our conferences, events, and educational programs, including in-person and online formats, participants must register to participate. The list of registrants, including the participant contact information, may be provided to authorized sponsors and exhibitors for that event. Sponsors and Exhibitors are required to follow all state and federal laws regarding email use. If you have received an email that you believe does not comply, please notify us at [email protected]

When you terminate your membership or cancel the website account access, the Association may continue to share information about you according to our legal and regulatory requirements. Notwithstanding the foregoing, the Association may disclose your personal information as required by law or as needed in legal proceedings when the Association believes in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

In addition, in the event of a merger, acquisition, or any form of sale or transfer of some or all of our assets to a third party, we may also disclose your personal information to the third parties concerned or their professional advisors. In the event of such a transaction, the personal information held by Association will be among the assets subject to the transaction.

Electronic Communications and Preferences

Except for transactional emails necessary to perform the Association’s contractual obligations, you can withdraw consent at any time or update your email preferences by following the instructions included in each Association email communication or by contacting us at [email protected].

How to Access, Update, and Delete Information

You may access, update or delete your personal information by logging in to your account on the affiliated Association website (asppa-net.org, napa-net.org, ntsa-net.org or psca.org) and clicking on My Account or by contacting us at [email protected]. In some cases, our business requirements and legal obligations may prevent us from being able to delete your information.

Security Measures

The website has security measures in place to protect the loss, misuse, and alteration of the information under the Association’s control. When you enter sensitive information (such as a credit card number) as part of the purchase process, we encrypt the transmission of that information using secure socket layer technology (SSL).

When you submit information to  the Association through our website, you should be aware that your information is transmitted across the Internet and that no method of transmission over the Internet is 100% secure. Although we take reasonable security measures to protect your information when we receive it, you also need to ensure you take appropriate steps to protect your information.

Credit Card Information

The Association does not disclose credit card information provided by its members and customers. When members and customers choose to pay using their credit cards,  the Association submits the information needed through secure payment gate sites to conduct the transactions.

Cookies

“Cookies” are files that contain information created by a web server that can be stored on a user’s computer for future use. You can choose to accept or decline cookies through your website browser settings. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, if you decline the attachment of any cookie, you may not have access to the full benefits of the website.

Links to Other Sites & Social Media Widgets

Our websites may contain links to other third-party websites that are not affiliated with ARA. ARA has no control over and is not responsible for the privacy policies or content of such sites. 

Our websites may include social media features, such as the Twitter and LinkedIn buttons. These features may collect your Internet Protocol address and which page you are visiting on our website and may set a cookie to enable the feature to function properly. Social media features and widgets (buttons that link to social media sites) are either hosted by a third-party or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing it.

Children’s Information

The website is not intended for children under 13 years of age. The Association does not knowingly collect personal information from children under 13 years of age.

Amendments and Updates

We will occasionally update this Privacy Policy. Any changes to our Privacy Policy will be posted here so that users will know what information we gather, how we might use that information, and whether we will disclose it to anyone. We encourage you to periodically review this page for the latest information on our privacy practices and this Privacy Policy.

Effective Date:  June 1, 2021